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Decisiv™ Email revolutionizes email management by utilizing sophisticated conceptual search and categorization technology to automatically organize and file critical email-based information with virtually no user involvement required.
By allowing only business records to be stored and utilizing an innovative single instance storage infrastructure, Decisiv Email delivers up to 500 percent in storage savings over traditional e-mail archiving systems while substantially reducing litigation and discovery risk. Organizations now have the ability to intelligently and cost-effectively tackle records management, Information Lifecycle Management (ILM) and email archiving with a single product.
Benefits
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Automatically tags, organizes and files email messages with virtually no user involvement required |
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Dramatically improves secure sharing of information across the organization, allowing users to collaborate far more easily |
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Reduces litigation and e-discovery risk by identifying, tracking and preserving ESI |
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Delivers up to 500 percent in storage savings over traditional email archiving systems |
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Features
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Microsoft® Office integration - all functions seamlessly accessible from Microsoft Outlook |
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Automated tagging and filing of incoming and outgoing messages quickly organizes email-based information, addressing compliance, eDiscovery, records management and ILM concerns of the organization while also saving users tremendous amounts of time |
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Semi or fully-automatic modes of operation for optimal user experience with minimal user disruption |
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Familiar look and feel requires minimal user training |
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Filing virtually invisible – system suggests where to file, prompts the sender to file, and/or informs users if and where an email has been filed |
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Flexible - option to keep emails in Outlook once filed; ability to file to more than one folder |
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Support for multiple formats including Microsoft Office formats, scanned documents, voicemails and many more |
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Asynchronous - user does not wait for an item to be profiled, allowing many items to be filed at a time |
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Integrated project management functions such as roles, project templating, and activity reporting |
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Highly accurate keyword and concept-based searching on structured and unstructured data |
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Highly efficient storage management - all information is deduplicated to the lowest unique subpart resulting in storage savings exceeding those offered by traditional compression / archiving solutions |
Technology
The MindServer platform automatically identifies concepts within and across information resources, regardless of the language or subject. As a result, MindServer is able to automatically understand that words can have multiple meanings and that there are multiple ways to express the same concept or query. Because MindServer extracts concepts on its own, no training or manual intervention is needed to make it useful, resulting in lower deployment and maintenance effort and expense.
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Mallesons Stephen
Jaques
“Recommind's Decisiv Email technology automatically tags and files all incoming and outgoing messages and attachments for over 2,100 total users.
In short, our risk to litigation and regulatory non-compliance has been drastically reduced, our email administration and storage costs have been slashed, and most importantly, our people are able to share information securely and make informed decisions more quickly.”
Gerard Neiditsch
executive director, Business Integration & Technology
Mallesons Stephen Jaques
Bryan Cave
Cleary Gottlieb
Cooley Godward Kronish
Morrison & Foerster
Shearman & Sterling
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