Compliance & Records Management

With Enterprise Data, Less is More

Enterprises face a growing number of regulations regarding the control and retention of business records, including Sarbanes-Oxley, the revised Federal Rules of Civil Procedure (FRCP) and the expected increased regulation of today. Yet, with the explosive growth of electronically stored information (ESI), especially email, enterprises are finding the time and cost of maintaining information for governance rapidly spiraling upwards. This challenge is exacerbated by "dumb" storage systems which do not properly organize or categorize data as it comes in, leading to a jumbled mass of data, some of which is needed for legal, compliance or business reasons...but most of which is not. 

Compliance and records management is best addressed by organizing and classifying information as it is created and before it is stored in an email archive, intranet (e.g. Microsoft SharePoint), file share or database. Additionally, proper classification of data allows enterprises to apply far more aggressive retention policies and processes to corporate data - saving money on storage costs, reducing eDiscovery risk and making effective compliance and records management significantly easier to implement and maintain.

Recommind's compliance and records management solutions assist enterprises facing challenges related to the management of email and other electronic records in accordance with corporate policies, government regulations and/or legal requirements. Whether a financial services company, government entity, energy company or a healthcare provider, enterprises may be subject to certain regulatory requirements that govern the retention of electronic records and communications.

Addressing the Email Challenge with Automated Email Categorization

Decisiv Email™ revolutionizes email management by utilizing sophisticated search and automatic classification technology to automatically categorize and file critical email-based information with virtually no user involvement required. 

By allowing only business records to be stored and utilizing an innovative single instance storage infrastructure, Decisiv Email reduces storage costs by up to 80% over traditional email archiving systems while substantially reducing compliance, records management and litigation risk. Organizations now have the ability to intelligently and cost-effectively tackle records management, Information Lifecycle Management (ILM) and email archiving with a single product. 
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Categorizing Legacy Data with Automatic Document Classification

Today's enterprises must capture, classify and manage enterprise data from numerous data sources including email, network and file shares, content management systems such as Microsoft's SharePoint™ and Open Text's Livelink™ to enforce data retention/recycling policies, enhance eDiscovery capabilities, and reduce storage and management costs. 

Recommind’s automatic categorization technology also allows enterprises to quickly classify any type of information according to its topical nature, regardless of individual keywords.  Addressing the legacy data challenge, this technology allows IT, compliance officers and records managers to get their data "house" in order, in the process saving money on storage and other costs while significantly reducing compliance, records management and eDiscovery risk.