MindServer Categorization

Challenges of Unstructured Information

Organizations across all industries are faced with increasing amounts of electronic data that must be organized, stored and eventually deleted.  Most enterprises don’t know what data they have, so they keep everything.  Relying on employees to organize their information is a losing battle, as employees have neither the incentive nor the time to address the issue. The only way to keep up with the terabytes of electronic information  being created daily is to use technology to identify, categorize, and tag the content.  In order to address increasingly stringent regulations, litigation, and to follow best practices in information and records management, leading organizations are automating the categorization of information so they know what data they have and why they are keeping or deleting it. 

Accurate Categorization Based on Content’s Meaning

Using Recommind’s powerful automatic categorization engine, organizations can dramatically reduce the time and effort needed to organize, tag and manage content. MindServer Categorization uses automated and rules-based categorization techniques to provide content experts with the ability to organize huge quantities of data automatically, without sacrificing quality or control.

Automate Records Management

MindServer Categorization lets records managers automate the process of finding and tagging relevant information, dramatically improving the speed, accuracy and cost effectiveness of records management without impacting or disrupting users in any way.

Storage and Data Center Optimization

It is estimated that unstructured data is increasing by 100-200% per year, a problem which is greatly exacerbated by the fact that most enterprises simply do not know what information should be kept for business, records management, compliance or eDiscovery purposes – meaning they simply cannot delete anything. With its ability to accurately locate content which must be kept, MindServer Categorization gives enterprises the powerful ability to begin deleting data resulting in lower information risk and huge cost savings from streamlined storage and data center optimization.

Part of an End-to-End eDiscovery Platform

By adding MindServer Categorization to Recom-mind’s award-winning eDiscovery applications, Insite Legal Hold™ and Axcelerate eDiscovery™, enterprises enjoy the industry’s first and only end-to-end eDiscovery platform – from information management to collection, processing, review, analysis and production.

Maximize SharePoint Investments
With MindServer Categorization, enterprises can cleanse and categorize data before it is entered in SharePoint, making information far more usable and actionable across the organization.  With more accurate and comprehensive search results, SharePoint installations and upgrades will prove far more beneficial and meaningful for users.

Enhance Search Results
MindServer Categorization boosts the effectiveness of MindServer Search – or any search technology – by extracting and categorizing content, providing additional context to an enterprise’s corpus of documents, allowing users to find exactly the information they need.
 

Features:

  • Accurately categorize documents into one or multiple categories in one or multiple taxonomy structures
  • Automatically assigns labels and categories as metadata to documents
  • Categorize documents using both an automatic mode and a rules-based mode simultaneously
  • Multiple training modes – automated learn by example, rules-based, or assisted with positive and negative examples
  • Supports multiple taxonomies, flat or hierarchical
  • Easy to import existing taxonomies
  • Quality reporting identifies accuracy level by category
  • Graphical user interface for easy management and update of taxonomy structures
  • Supports over 30 languages including English, Spanish, German, French, Italian, Russian, Japanese, Korean, Chinese, Arabic, and others
  • Supports over 400 document formats and file types including: MS Word, Excel, PowerPoint, Adobe, Word Perfect, html, email attachments, and zip files
  • Integrates easily with any information source including document management/records management systems, portals, file systems, databases or web sites

How MindServer Categorization Works

MindServer Categorization actively crawls and indexes text from any source, including document management systems, intranets, web sites, CRM applications, databases or file systems. Based on the content, documents are associated with one or more categories such as topics, document types, geographic locations, industries, and tagged as such enriching the document’s metadata. MindServer Categorization is able to perform automated categorization of new documents based on a training set using positive and negative sample documents, and can be augmented by user-defined rules.

Using MindServer Categorization, an organization can develop a taxonomy based on file structures or information contained in a document collection. MindServer Categorization can also classify documents into existing taxonomies such as the Medical Subject Headings (MeSH) or the International Press Telecommunications Council (IPTC) taxonomies, as it can classify documents into multiple taxonomies. As documents change and new documents are added, MindServer Categorization incrementally crawls and tags them automatically.

CORE™ Technology

Recommind’s products are powered by the patented CORE (Context Optimized Relevancy Engine) platform. The advanced nature of CORE delivers search and automatic categorization that is significantly more accurate than traditional search engines, while requiring far less effort to implement and maintain. Developed specifically to meet today’s information management require-ments, CORE enables organizations to access information more quickly and easily.