Decisiv Email

Automatically Categorize and File Email with Little or No User Involvement

Decisiv Email solves enterprise email management issues with 3 key areas of functionality in mind: (i) automating the categorization and filing of email-based information; (ii) storing email efficiently; and (iii) providing robust user-centricity to enable users to quickly locate and retrieve emails out of the system.

In addition, Decisiv Email has been proven to increase enterprise productivity and drive cost savings. By allowing only business records to be stored and utilizing an innovative single instance storage infrastructure, Decisiv Email lowers storage costs by up to 80 percent over traditional email archiving systems while substantially reducing litigation and discovery risk. Organizations now have the ability to intelligently and cost-effectively tackle records management, Information Lifecycle Management (ILM) and email archiving with a single product.

Decisiv Email also greatly increases collaboration within and amongst individuals and teams by making all email-based information available in a single, highly secure and scalable folder architecture. Whether a co-worker is on vacation, a colleague leaves or joins a team or key contributions are made remotely and/or independently, all information remains securely accessible to the appropriate personnel, maximizing efficient information exchange and preventing costly delays. This functionality is critical for organizations that have experienced layoffs, forcing remaining employees to do more with less.

Features:

• Automatically files email messages without having to engage in time-consuming folder creation and tedious drag and drop maneuvers 
• Highly efficient "single instance" storage management - all information is deduplicated to the lowest unique subpart resulting in storage savings exceeding those offered by traditional compression / archiving solutions
• By efficiently tagging and organizing messages, Decisiv Email reduces the amount of time users spend managing their email
• Dramatically improves secure sharing of information across the organization, allowing users to collaborate far more easily
• Reduces litigation and e-Discovery risk by identifying, tracking and preserving ESI
• Provides incoming team members secure, instant access to all email related to a specific client and/or matter

How Decisiv Email Works

Decisiv Email's client side software runs seamlessly within Microsoft Outlook®. The application can be set up to tag and file messages in a semi or fully-automatic fashion, depending on the information management requirements of the enterprise. Upon sending or receiving an email the system automatically assesses both the content and parties involved in the communication, then seamlessly files the message itself or prompts the user to file the email in the appropriate folder. The system can file a message in more than one folder by more than one user, but maintains only one copy of the email thereby dramatically reducing server load and storage requirements. Decisiv Email is asynchronous so there is no user-delay in the filing process. The system uses implicit and role-based explicit security, granting only authorized users access to the appropriate information within the system.

Technology

All Recommind products are powered by the powerful CORE platform, a fully integrated set of technologies which deliver the most accurate information - irrespective of language, information type or volume, or keyword - to the applications and users who need it, automatically.   Click here to learn more about the benefits of CORE technology.