Challenges of Unstructured Information
Organizations across all industries are faced with increasing amounts of electronic data that must be categorized, stored and eventually deleted. Most enterprises don’t know what data they have, so they keep everything. Relying on employees to organize their information is a losing battle, as employees have neither the incentive nor the time to address the issue. The only way to keep up with the terabytes of electronic information being created daily is to use sophisticated categorization technology to identify, categorize, and tag the content. In order to address increasingly stringent regulations, litigation requirements, and to follow best practices in information and records management, leading organizations are automating the categorization of information so they know what data they have and why they are keeping or deleting it.
Accurate Categorization Based on Content’s Meaning
Using Recommind’s powerful automatic categorization engine, organizations can dramatically reduce the time and effort needed to organize, tag and manage content. Decisiv Categorization uses automated and rules-based categorization techniques to provide content experts with the ability to organize huge quantities of data automatically, without sacrificing quality or control.
Key Benefits
- Keep the data you need to do business while deleting the rest - automatically
- Proactively reduce the costs and risks associated with eDiscovery and compliance by reducing the amount of information being stored
- Reduce the time and effort needed to organize, route and distribute information
- Increase efficacy of investments in enterprise wide information management systems such as SharePoint
Automate Records Management
Decisiv Categorization lets records managers automate the process of finding and tagging relevant information, dramatically improving the speed, accuracy and cost effectiveness of records management without impacting or disrupting users in any way.
Storage and Data Center Optimization
It is estimated that unstructured data is increasing by 100-200% per year, a problem which is greatly exacerbated by the fact that most enterprises simply do not know what information should be kept for business, records management, compliance or eDiscovery purposes – meaning they simply cannot delete anything. With its ability to accurately locate content which must be kept, Decisiv Categorization gives enterprises the powerful ability to begin deleting data resulting in lower information risk and huge cost savings from streamlined storage and data center optimization.
Part of an End-to-End eDiscovery Platform
By adding Decisiv Categorization to Recommind’s award-winning Axcelerate eDiscovery applications, enterprises enjoy the industry’s first and only end-to-end eDiscovery solution – from information management to collection, processing, review, analysis and production.
Maximize SharePoint Investments
With Decisiv Categorization, enterprises can cleanse and categorize data before it is entered in SharePoint, making information far more usable and actionable across the organization. With more accurate and comprehensive search results, SharePoint installations and upgrades will prove far more beneficial and meaningful for users.
Enhance Search Results
Decisiv Categorization boosts the effectiveness of Recomminds's Enterprise Search Solution, Decisiv Search – or any search technology – by extracting and categorizing content, providing additional context to an enterprise’s corpus of documents, allowing users to find exactly the information they need.
Features:
- Accurately categorize documents into one or multiple categories in one or multiple taxonomy structures
- Automatically assigns labels and categories as metadata to documents
- Categorize documents using both an automatic mode and a rules-based mode simultaneously
- Multiple training modes – automated learn by example, rules-based, or assisted with positive and negative examples
- Supports multiple taxonomies, flat or hierarchical
- Easy to import existing taxonomies
- Quality reporting identifies accuracy level by category
- Graphical user interface for easy management and update of taxonomy structures
- Supports over 30 languages including English, Spanish, German, French, Italian, Russian, Japanese, Korean, Chinese, Arabic, and others
- Supports over 400 document formats and file types including: MS Word, Excel, PowerPoint, Adobe, Word Perfect, html, email attachments, and zip files
- Integrates easily with any information source including document management/records management systems, portals, file systems, databases or web sites
How Decisiv Categorization Works
Decisiv Categorization actively crawls and indexes text from any source, including document management systems, intranets, web sites, CRM applications, databases or file systems. Based on the content, documents are associated with one or more categories such as topics, document types, geographic locations, industries, and tagged as such enriching the document’s metadata. Decisiv Categorization is able to perform automated categorization of new documents based on a training set using positive and negative sample documents, and can be augmented by user-defined rules.
Using Decisiv Categorization, an organization can develop a taxonomy based on file structures or information contained in a document collection. Decisiv Categorization can also classify documents into existing taxonomies such as the Medical Subject Headings (MeSH) or the International Press Telecommunications Council (IPTC) taxonomies, as it can classify documents into multiple taxonomies. As documents change and new documents are added, Decisiv Categorization incrementally crawls and tags them automatically.
CORE Technology
Recommind’s products are powered by the patented CORE (Context Optimized Relevancy Engine) platform. The advanced nature of CORE delivers search and automatic categorization that is significantly more accurate than traditional search engines, while requiring far less effort to implement and maintain. Developed specifically to meet today’s information management requirements, CORE enables organizations to access information more quickly and easily.