Enterprise Email Management
Decisiv Email resolves the challenges of accurately and securely filing, storing and finding email.
Recommind’s email management system addresses these top three challenges with automatic categorization, efficient filing and storage, and simple retrieval of information. Organizations now have the ability to intelligently and cost-effectively tackle records management, Information Lifecycle Management (ILM) and email archiving with a single email management solution, reducing litigation and eDiscovery risk.
The “5-second rule” is generally used to determine the viability and success of a records management program. In other words, if it takes more than 5 seconds to file an email or document, an employee is unlikely to properly categorize an item; either placing a record in the wrong bucket or not categorizing it altogether. Decisiv Email has been proven to increase enterprise productivity and drive cost savings over traditional email archiving systems by utilizing computer assisted technology to accurately file email.
Decisiv Email also greatly increases team collaboration by making all email-based information available in a single, highly secure and scalable folder architecture. Whether a co-worker is on vacation, a colleague leaves or joins a team or key contributions are made remotely and/or independently, all information remains securely accessible to the appropriate personnel, maximizing efficient information exchange and preventing costly delays.
Dramatically improves secure sharing of information across the organization
allowing users to collaborate far more easily
Provides incoming team members secure, instant access to all email related to a specific client and/or project
Reduces the amount of time users spend managing their email
and thus improves productivity
Reduces litigation and e-Discovery risk
by identifying, tracking and preserving ESI
Highly efficient "single instance" storage
reduces storage requirements
How it Works
Decisiv Email client side software runs seamlessly within Microsoft Outlook.
The application can be set up to tag and file messages in a semi or fully automatic fashion, depending on the information management requirements of the enterprise. Upon sending or receiving an email the system automatically assesses both the content and parties involved in the communication, then seamlessly files the message itself or prompts the user to file the email in the appropriate folder.
The system can file a message in more than one folder by more than one user, but maintains only one copy of the email thereby dramatically reducing server load and storage requirements. Recommind's Email Management Software is asynchronous so there is no user-delay in the filing process. The system uses implicit and role-based explicit security, granting only authorized users access to the appropriate information within the system.
Recommind’s products are powered by patented CORE search technology. The advanced nature of CORE delivers search and categorization that is significantly more accurate than traditional search engines, while requiring far less effort to implement and maintain. Developed specifically to meet today’s information management requirements, CORE enables organizations to access information more quickly and easily.
Find out what makes Recommind’s CORE Technology superior to other information management and search technologies out on the market.