Recommind Announces Revolutionary Product to Help
Organizations Effectively Address Compliance, E-Discovery,
and Records Management Requirements

Decisiv EmailT Raises the Bar on Email Management by Utilizing Sophisticated Conceptual Search and Categorization Technology to Automatically Organize
and File Critical Email-based Information

SAN FRANCISCO, June 4, 2007 – Recommind, the leading provider of enterprise search and automated categorization systems for law firms and enterprises, today unveiled Decisiv Email™, a ground-breaking new product that addresses the compliance, eDiscovery and records management needs of large enterprises and professional service firms by effectively handling the most problematic type of unstructured data: email.  Decisiv Email uses sophisticated, highly innovative categorization and conceptual search technology to automatically tag, organize and file email messages and associated attachments with virtually no user involvement required.  By allowing only business records to be stored and utilizing an innovative single instance storage infrastructure, Decisiv Email delivers up to 500 percent in storage savings over traditional e-mail archiving systems while substantially reducing litigation and discovery risk.

“The vast majority of today’s enterprises and professional service firms are experiencing runaway growth of electronically stored information (ESI). This largely unmanaged growth puts these enterprises at significant risk, both in terms of loss of ability to comply with ethical, confidentiality and other business requirements and greatly increased exposure to litigation e-discovery costs and sanctions.” said John Alber, Technology Partner at Bryan Cave.  “Effective records filing is the first step to lowering litigation exposure while simultaneously reducing email and ILM (Information Lifecycle Management) infrastructure costs.  With e-discovery production costs now constituting a major fraction of overall litigation costs and with significant discovery-related sanctions becoming ever more common, an effective information management strategy is critical.  Recommind has a long established track-record for using sophisticated search and categorization technology to resolve particularly thorny issues involving highly sensitive information and the demands of professional users.  The Decisiv Email product is truly unique in its accuracy, ease of use and automation, and should effectively address the email management, records management, archiving and ILM needs of law firms and their enterprise clients alike.”

“As a leading commercial law firm in the Australia/Asia Pacific region, Mallesons Stephen Jaques recognized long ago that not only were our clients finding it difficult to manage their information needs, but that we had the same challenges internally,” said Gerard Neiditsch, executive director, Business Integration & Technology at Mallesons Stephen Jaques.  “Today, the Decisiv Email technology automatically tags and files all incoming and outgoing messages and attachments for over 1,000 attorneys and 2,100 total users.  This system allows our entire organization to instantly organize email-based information, while simultaneously addressing critical compliance, eDiscovery, records management and ILM concerns.  In short, our risk to litigation and regulatory non-compliance has been drastically reduced, our email administration and storage costs have been slashed, and most importantly, our people are able to share information securely and make informed decisions more quickly.”

Decisiv Email greatly increases collaboration within an organization by accurately correlating email-based information with related information in email archives, content management systems, document management systems, records management systems and myriad other information repositories.  And by automatically organizing and filing information as it enters and leaves the email system, the solution significantly reduces time spent sorting through email correspondence in search of specific data.  Decisiv Email is the only product on the market to leverage sophisticated automatic filing technology to specifically meet the email tracking, tagging, organization, filing, and sharing needs of professionals in large enterprises and professional service firms.

Decisiv Email is the latest extension of Recommind’s unparalleled information management platform that makes vast amounts of data accessible, relevant, actionable and secure for the world’s largest enterprises and law firms.  Powered by Recommind’s patented MindServer conceptual search and categorization technology, Recommind’s innovative solutions unify applications and databases across an entire organization, making the right information and expertise available to the personnel who need it quickly and efficiently, resulting in tremendous productivity gains for key knowledge workers.  In the process, Recommind solutions also effectively secure, organize, categorize and file an organization’s universe of data to concurrently address the most pressing records management, compliance, eDiscovery and ILM needs of today’s businesses.

“Decisiv Email takes the management of electronic records and information to a new level of simplicity, automation and accuracy.  With unparalleled emphasis on ease of use, Decisiv Email seamlessly transforms the way our customers’ employees work – delivering significant, instantly measurable value,” said Bob Tennant, CEO for Recommind.   “We are pleased to add Decisiv Email  to our family of innovative solutions that help solve the most challenging enterprise search, categorization, eDiscovery, compliance and records management needs of large enterprises and law firms.”

Automated information management forms the basis of Decisiv Email
The Decisiv Email application allows personnel, no matter where they are located, to automatically and securely file, organize, share and retrieve the electronic materials they work with every day – all from the ever-present Outlook interface.  With its sophisticated filing techniques, unique data model and multiple security layers, Decisiv Email removes the obstacles to filing, sharing and managing correspondence that is inherent with today’s commercially available solutions.  Decisiv Email features include:

• Microsoft® Office integration – all functions seamlessly accessible from Microsoft Outlook
• Automated tagging and filing of incoming and outgoing messages quickly organizes email-based information, addressing compliance, eDiscovery, records management and ILM concerns of the organization while also saving users tremendous amounts of time
• Semi or fully-automatic modes of operation for optimal user experience with minimal user disruption
• Delivers up to 5x storage savings over traditional e-mail archiving systems while substantially reducing litigation and discovery risk
• Familiar look and feel requires minimal user training
• Filing virtually invisible – system suggests where to file, prompts the sender to file, and/or informs users if and where an email has been filed
• Flexible – option to keep emails in Outlook once filed; ability to file to more than one folder
• Support for multiple formats including Microsoft Office formats, scanned documents, voicemails and many more
• Asynchronous – user does not wait for an item to be profiled, allowing many items to be filed at a time
• Integrated project management functions such as roles, project templating, and activity reporting
• Highly accurate keyword and concept-based searching on structured and unstructured data
• Allows users to see all pertinent information in their most frequently viewed interface – Outlook – saving time and money while improving productivity
• Enables risk managers to track and audit information flows more effectively
• Highly efficient storage management - all information is deduplicated to the lowest unique subpart resulting in storage savings exceeding those offered by traditional compression / archiving solutions
  

About Recommind
Recommind’s enterprise search and categorization platform automatically organizes, manages, and distributes large volumes of information from multiple sources. With faster access to the right information, organizations can save time, enhance the quality of work product, increase the value of information assets, and improve competitiveness and profits. Recommind customers include Bertelsmann, BMW, Cleary Gottlieb, DuPont, Shearman & Sterling and the Australian Government.  Recommind is headquartered in San Francisco and has offices in New York, London, and Bonn, Germany.

For more information, email info@recommind.com, or go to www.recommind.com.